Both are great questions, as you might not consider religious groups and other nonprofit organizations to be businesses, yet they can’t be qualified as consumers either. In other words, it’s fair to wonder whether such groups should opt for a business credit card or a general-consumer credit card. In addition, while credit card payment processing has become far more accessible in recent years, guidance is still required to pick a service that increases donation levels rather than costs.
In order to clear up any confusion, we’ll discuss the following issues in detail below:
- Choosing a Church Credit Card
- Establishing a Credit Card Policy for Church Employees
- Processing Credit Card Donations
First of all, it does not matter – from a credit card standpoint – if the organization you represent is a church, another type of nonprofit, or a for-profit business. The credit card options at your disposal will not change.
While you might assume those options are limited to cards branded for business use, that’s not necessarily the case. Business credit cards are more similar to general-consumer cards than you’d think, as issuers evaluate the primary applicant’s personal credit standing when making business credit card approval decisions, hold that person individually liable for account balances, and report usage information to their personal credit reports. That’s why the primary applicant will need to provide his or her Social Security Number (SSN) in addition to the church’s Federal Tax ID Number (also known as its Employer ID Number), and certain other personal information when applying for a business credit card.
Business credit cards provide unique expense tracking features and offer more lucrative rewards on things like office supplies and telecommunications services, but general-consumer credit cards offer better user protections. The CARD Act only applies to general-consumer cards, and among the implications of that is the fact that issuers are restricted from increasing interest rates on existing balances unless the user is 60 days delinquent on payment. They can raise rates at any time with business cards, which means you cannot achieve debt stability when using one.
Authorized users are another point of differentiation for business credit cards and non-business credit cards. You can add far more authorized users with a business account as well as establish customized spending limits with each one. While you should be able to give one or two individuals access to a personal account, you’ll have far less flexibility.
As such, many business owners/representatives opt for the following strategy:
Using a Business Credit Card When…
- They need to give account access to a number of authorized users and wish to set customized spending limits for each of them.
- They plan to use their card for everyday purchases and expense tracking purposes.
Use a General-Consumer Credit Card If…
- You are looking for a way to finance big-ticket purchases.
Like any other business, you will need to have a policy in place for use of the church’s credit card accounts by staff members. This will enable you to set parameters regarding who qualifies for a church credit card, how the card may be used (i.e. for what expenses), and the responsibilities of each cardholder.
“The more people you have involved in spending money for the organization, having access to a credit card or cash or checks of the organization, the more potential there is for something to go wrong,” says Ann Hodges, a professor at the University of Richmond School of Law who studies nonprofit organizations. “People involved with nonprofits tend to think that anybody who works with the organization or volunteers with the organization is a good person or they wouldn’t be there, so there tends to be a level of trust that sometimes isn’t present in a for-profit organization. They also tend to be stretched for people resources, so the kinds of protections that are often put in place, and should be put in place everywhere, are a challenge.”
Your policy should include rules requiring the review of each monthly statement by the cardholders’ superior to verify that the cardholder has not misused the card. It should also address what is considered adequate documentation for charges to the card and the timeline for when those receipts must be submitted. You can have all staff members with access to the account sign the terms and conditions of this policy before issuing them a credit card.
“A credit card may be easier to monitor if you have a different person paying the credit card bill than the one who has access to the card,” Hodges says. “If you separate that, then at least the person who is paying the bill can see what the charges were for, as opposed to cash which can disappear without a trace.”
There should also be guidelines for disciplinary action should a cardholder breach the terms of your credit card policy. Having clear guidelines in place will ensure that misuse and abuse of the card stays to a minimum. These guidelines should include penalties for misuse of the card, including cancellation of the credit card for that cardholder or other disciplinary action. Some churches do things like require a person to surrender the card for three months after the first offense and may require corrective action or termination of employment for further offenses.
If your search for church credit card information derives from an interest in enabling donors to contribute with plastic, there are myriad payment processing options to choose from, and the companies that offer them would love to have an organization like yours as a customer. But before we get into to the specifics of choosing a payment processor and introducing credit card donations to the congregation, it’s important to note why credit card processing can be beneficial to a church.
Benefits of Credit Card Donations
Consumers are increasingly favoring plastic payment methods over cash, which means not allowing credit card or debit card donations could discourage church patrons from giving. In addition, the IRS began requiring documentation for charitable contributions under $250 in 2007, and the paper trail that plastic creates will enable you to more easily track individual donations.
“We have increasingly a generation of people who are used to using either credit or debit cards for everything. … There are also a lot of people who want to rack up credit card points, so they’d prefer to do their donations with a credit card to get those points,” says Professor Ann Hodges from the University of Richmond School of Law.
Gary Kelsey, an expert on nonprofit management with Walden University’s School of Public Policy and Administration, agrees, saying, “Anything a nonprofit organization can do to make it easier for individuals to give will be very helpful! Giving with plastic, direct deduction from a savings or checking account, etc., are great ways to make it simple to give. If a donor decides to give (let’s say monthly) via an electronic transfer from a savings (or checking) account, the donation does not stop until the donor chooses to do so. Also, having a Donate Now button on the organization’s website is also helpful and easy for a potential donor.”
Testing the Waters
The best course of action is to do a bit of preliminary research in order to find the simplest option possible. Cost should take a backseat to ease of use at this juncture because you want to test the process before committing to it permanently.
So, once you find the right service, introduce it to your congregation on a trial basis. If, after 3-6 months, donations ultimately rise above the added cost of providing credit card processing, then you can begin building out the infrastructure and minimizing costs. If they don’t, you should probably just scrap the credit card idea because the returns won’t be worth the added cost.
Committing to Credit Cards
Once you’ve determined that offering the ability to donate via credit card will lead to increased giving, your focus should turn to maximizing profit margins. In other words, compare the processing fees (i.e. swipe fees) that different service providers charge, and select the option that meets both your logistical needs and budget.
“There are various organizations that allow smaller organizations to come together and not have to set up their own separate process,” according to Hodges, “so that’s a viable option for smaller organizations that feel like the cost would outweigh the benefit.”
After you settle on a processor, you can permanently introduce credit card donation capabilities to your congregation. Setting up a “Giving Kiosk” that enables people to ask questions and directly make electronic donations is a great way to spread awareness. In addition, you may want to consider offering “Automatic Tithing.” This allows church members to fill out a form in church or online in order to provide their credit card billing information, specify the amount they want to give to the church, and establish the frequency of their contributions.
“Online donative giving has proven to be quite effective for lots of small donations to large, well-established nonprofits (like the Red Cross) for large-scale disasters (like the Haitian earthquake),” says Melissa Stone, the Gross Family Professor of Nonprofit Management in the University of Minnesota’s Humphrey School of Public Affairs.
Finally, you can also begin to test how applying a surcharge to credit card donations will affect giving. The law enables merchants to charge customers more for credit cards vs. debit cards, and incentivizing debit card use can be wise if your congregation is likely to have both forms of payment in their wallets. Recent regulations have made debit card purchases cheaper to process, which means you will get a bigger cut of a debit card donation than a credit card donation.
Adjusting Your Fundraising Philosophy
Accepting credit card donations may help increase giving rates, but in order to truly maximize fundraising efforts, a nonprofit organization must also adjust its underlying philanthropic approach and the way in which it frames giving to the consumer.
“Credit card giving is certainly easy, but having that option does not guarantee increased donations – for donation amount or number of donors,” says Angela Seaworth, director of the Center for Philanthropy & Nonprofit Leadership at Rice University. “We learned in the early days of electronic giving that we still need to cultivate our donors and ask them to increase support to the organization because it is easy to sign up once and not think about the gift amount annually. From what we know, those who choose to donate electronically (by using credit cards, payroll deductions, etc.) are loyal donors and [nonprofits] should have a special cultivation plan to keep them engaged.”
But with that said, a nonprofit must be careful about simply asking for more money. People tend to give more when they are self-motivated, as opposed to being explicitly told to fork over their hard-earned cash.
“Here’s what happens with churches,” says Paul Schervish, director of the Center on Wealth and Philanthropy at Boston College. “They’ve got two models that don’t work. One is the scolding model – we’ve got expenses so cough it up. Now, they don’t do that too much. Then they use the spiritual model – we’re going to go on all of these retreats, and we’re going to have you learn that it’s God’s money and therefore when we do our pledge drives, we’re going to have you have a fuller heart. I don’t believe that one either. I believe in functional fundraising.”
Schervish recommends establishing an emotional connection between potential givers and the people – not organizations – they will be helping with their donations by leveraging the donor’s own experiences and ideals and allowing them to designate their giving for specific uses.
“The best way is to shift your orientation from a donor being a tool for you to do good to the nonprofit being the tool or the instrument for the donor to do good,” he says. “The notion that donors are just tools is a mistake in attitude and, if not in attitude, in perception. The other thing is to encourage donors to find things in your full range of needs that they can contribute to, something that is meaningful for them.”
At the end of the day, you simply have to remember that “donors pledge to an organization because they affiliate with their charitable mission and activities,” according to Dwight V. Denison, professor of public and nonprofit finance at the University of Kentucky. Truly doing good and clearly conveying how donations will further your charitable objectives are therefore always going to be the best ways to fundamentally improve fundraising efforts.
If you are interested in getting a credit card for church spending purposes, business credit cards and personal credit cards are both options. The decision rests on whether or not you plan to finance any significant purchases as well as your authorized user needs.
If you are interested in accepting donations via credit card, you should try it out on a trial basis to gauge how giving habits change with the added payment option. If donations increase, compare service providers in search of the lowest interchange fees and consider charging more for credit card donations in order to promote giving via debit card (it’s cheaper). If donations either decrease or are unchanged, then it might be best to stick with your current system.
More on Business & Nonprofit Credit Cards
- Compare Business Credit Card Offers
- CardHub’s Business Credit Card Study
- How to Get the Right Credit Card
- Ways to Apply for a Credit Card